Essential Party Supplies: A Comprehensive List

Essential Party Supplies: A Comprehensive List

pink and aquamarine party decorations at a white living room
The essential party supplies go beyond being fundamental. They also bring spice to a party.

You have certainly seen invitations, place cards, and party favors, haven’t you? Those are just a few examples of the essential party supplies you will need.

Essential party supplies can include any decoration, from balloons to banners and tableware. If you have an upcoming event, you should look for party supplies that work together, especially if you have a party theme.

You can coordinate party supplies by color, design, or motif that would fit the theme and venue of the party.

Party supplies that fit together mean that you want to create a festive atmosphere for your invitees.

The Importance of Decorating with the Essential Party Supplies

Parties and other special events are something that we have already experienced. Also, they take place all year round. From our relative’s birthday celebration to our high school reunions – parties come in various types and varying levels of importance.

But then again, there is one factor that every party has in common – you have to make sure to organize and decorate it in the best way that you can. And no, that is not showing off! When you try to plan and execute the perfect party, you make it memorable not only for the celebrant but also for every invitee.  

Why are party decorations fundamental?

Have you ever tried being in an event that you thought was half-decorated? How did you take it in? Did you feel kind of uncomfortable? It’s actually just normal to feel that way.

In fact, that is why a lot of individuals always make extra effort to beautify their parties. They make sure that their special event is all glammed up so that no one would ever think that the decorations are not enough!

If you are planning to throw a party and you want to make it look extra, you can achieve that by getting all the essential party supplies from a good party decor supplier.

The best parties and most memorable events do not just happen; they require careful planning and thorough execution. And an important part of the party planning is looking for a good party supplier for party decorations that are no less than the best.

Even though the hosts and the guests are always the life of every party, you should still make the atmosphere festive and fun. You should try to make the right vibe by picking the essential party supplies.

But did you know that you don’t have to shell out a lot of cash to find good party supplies?

Affordable party decors

essential party supplies - colorful plastic straws, close up
You just need your super-parent brain and smarts to think of ways to decorate without splurging.

Disposable paper products

Paper products, specifically disposable paper plates and cups, are one of the most common party supplies. When you use paper party supplies, you can either keep the lightweight items for your special event in the future or throw them away in an appropriate and responsible manner.

In addition to that, it would help if you think about whether to buy essential party supplies you can reuse in the future or stuff for a time-specific occasion, such as an anniversary or birthday.

Party decors

It is easy to buy and display a pretty cake on special occasions. You can also hang up colorful balloons. But then again, every person is worthy of having a lovely and memorable birthday party, so having only those is not enough.

What you can do, aside from having a pretty birthday cake and hanging differently colored balloons, is to buy customized party banners as well. 

This way, you won’t put too much effort or spending too much on overly extravagant decorations. However, you can still transform your usual party or event into a more beautiful and festive one for you and all of your guests to enjoy!

Decorations and Other Party Supplies Can Create the Right Atmosphere

jungle theme decorations

It seems that not many people know that having the right atmosphere for special events is also as important as organizing and executing one. 

Therefore, major special events, like a birthday or wedding, having the right party supplies and decorating the venue is essential. You pretty much know what your special event would become without the right party decors – it would be boring! And that should not be the atmosphere of any party.

How to Make Your Party Successful

It is crucial to have the appropriate party supplies to make any special occasion look not only beautiful but also feel festive. 

Party supplies and decorations are appealing to guests. Remember, party decorations set the mood for every party. Aside from that, party decors can also be one of the things that can make or break any event.

Do you think only a wedding or a bachelor’s party has to be carefully arranged and organized? Of course not! Even if it’s a kid’s party, you still need to carefully plan about it. And that means decorating the venue with party supplies, as well, especially if the party has a theme.

When decorating your party venue, you must match the party supplies according to the kind of event that you are organizing. On the other hand, if you opt to hire a professional event organizer, they can give you a wide range of decoration options.

You must always keep in mind that all parties are special events. For that reason, you ought to make it memorable not only for the celebrator but also for your invitees. And how do you make a party stamped on everyone’s memory? 

One way is to decorate your chosen party place with eye-catching party supplies. But then again, the first thing that you must do is to plan carefully; and you ought to do this in the earliest stage of preparing for the party.

Party Preparation: The Basics

essential party supplies - party checklist on red paper with a red phone beside it
Start with a guest list in planning your kids’ parties.

The two most basic things to do when preparing for a party are:

  • To create a guest list and
  • To finalize where to hold the special event – whether at home or at a party place.

First, you need to look for where to buy party supplies. The next thing to do is to buy some.

Some of the most common essential party supplies are:

  • Invitations
  • Balloons
  • Bling
  • Confetti
  • Curtains with shimmer
  • Hats
  • Head boppers
  • Streamers
  • Tiaras

What comes after buying party supplies is to decide on where to have your special event. If you are planning to have a themed party, you should look for a venue that will match your chosen theme. In fact, the party place is one of the most important factors that can make or break a special occasion.

Another thing that you should decide on is whether to have the party in a closed venue or in an open-air one.

Some of the indoor places where you can have your party are in a restaurant or in a hotel’s function room.

Related article: Can You Throw a Party in a Hotel Room or an Airbnb?

On the other hand, if you choose to have your special event outdoors, then you have the option to have it on the beach, at a resort, or just your lawn.

Keep in mind that regardless of the venue, decorating it to match your theme must be your main focus. Therefore, you must look for party supplies that will transform the venue and will give it the vibe of your theme.

Essential party supplies for Your Next Party

essential party supplies - party preparation tools
These essentials should never be absent in your kid’s parties!
  1. Party invitations (printed or digital)
  2. Tables for guests
  3. Buffet table/s
  4. Chairs and chair covers
  5. Tablecloths and placemats
  6. Table napkins
  7. Name tags
  8. Escort cards
  9. Place cards
  10. Drinkware  for water, juice, soft drinks, or wine
  11. Tableware
  12. Cutlery (forks, spoons, and knives)
  13. Serving utensils
  14. Serving bowls, platters, and trays
  15. Centerpieces
  16. Party favors or goodie bags
  17. Balloons (latex or helium)
  18. Ribbons or sticks for balloons
  19. Banners
  20. Streamers
  21. Confetti and garland
  22. Candles
  23. Matches or a lighter for lighting candles
  24. Prizes for games
  25. Ice
  26. Cooler or ice buckets
  27. Microphone and speakers
  28. iPod for music
  29. Charcoal for grilling
  30. Backdrop
  31. Stage
  32. Tents or umbrellas
  33. Bouncy castle or other bouncy inflatables
  34. Candies
  35. Piñata

Other Things that You will Need

  1. Bottle opener
  2. Outdoor heating, such as fans or misters
  3. Cocktail mixers
  4. Cocktail dispenser
  5. Punch bowl
  6. Appetizers
  7. Main dish
  8. Cake and other desserts
  9. Cold food ice trays
  10. Warming trays
  11. Coasters
  12. Toothpicks
  13. Straws
  14. Garbage bags
  15. Paper towels and other cleaning supplies
  16. Take-home food containers for guests
  17. First aid kit for emergency

How to Plan Your Next Party: A Helpful Guide

essential party supplies - kids enjoying their meals in a birthday party on a long table
There is no formula for a perfect kids’ party. However, you have to prepare a lot of things to host a successful children’s party.

Every now and then, you either just want to or need to throw an amazing party. Actually, there is nothing like hosting a special event and seeing all your friends have a good time together in the same venue.

But how exactly are you to do it? What are the things that you need to consider, and what are the important things that you need for the party?

Yes, planning alone may already sound overwhelming and stressful. But don’t stress yourself too much about it because with enough and careful planning of the right menu, a guest list, and the essential party supplies that you will be needing, your party can surely be a hit that every guest will be talking about after.

It takes preplanning and careful thought to host a special event that every guest will talk about even weeks after the party. If you do everything properly, you can be sure that all of your invitees will have a fantastic time making fun memories.

But then again, if you do not plan ahead, your special occasion can be an overwhelming event. Because of that, you should never do party preparations at the last minute. The list below is a surefire way to help you plan for your next special event. 

If you want to have an enjoyable party, follow the steps below.

1. Party venue

Where you have your next special event will make the difference in how many guests you can invite as well as the kind of entertainment activities you can provide. 

You have a number of options as to where you can have your party. You can either have it indoors, outdoors, at home, at a rented hall in a hotel, or in a restaurant. The things that you must consider before deciding on the party place is the occasion as well as the season.

2. Decide on a theme.

This one is important because before you can plan anything, you have to think of and pick your party theme first. And there’s a lot of options you can choose from, actually.

Do you want to have a costume party? A vintage party? A pajama party? Or a slumber party? You can choose any!

Keep in mind that your chosen theme is a very important factor because it will influence and finalize what your invitees will wear to the party. Another thing you should not forget is that if the theme is in poor taste, the party will not be as much fun for everybody. That means you ought to choose your party theme wisely.

Another important tip is to make sure that all your invitees know the specifics of your party theme well ahead of the date.

3. Set a budget, and stick to it.

Think about how much you want or are willing to shell out. You must not overspend. And the best way to keep yourself from overspending is to set a budget and stick to it.

How much should you really spend on throwing a party? The answer is completely up to you. It is also once you have already set your budget when the real party planning can begin. You should think about the amount of money you are willing and able to spend.

Related article: This Is How Much Birthday Parties Cost

4. Choose the date and time of the party.

Always choose a date when almost all of the people you would like to join your party will be able to come. If you are thinking of a holiday party, you ought to check local event schedules and ask your invitees which date is best for them.

One helpful tip, though, is to plan your party early in December. This is to make sure that most of your invitees can come and that they don’t have conflicts in their schedule because of the holidays.

5. Create a guest list, and send out invitations.

Make a list of people that you would like to come to your party. You can either create your own invitations or buy some at a party supplies store. Be sure to send them out ahead of time. Another option is to send digital invitations online.

Either way, you ought to make sure that you include the event, date and time, and the party venue. You should also include your contact information so that your invitees can let you know whether they can attend or not.

6. Plan the menu.

essential party supplies - three kids enjoying pizza on a party
Some of your children’s friends or classmates might have food allergies. Plan for that as well!

Begin planning the food that you will serve and who will prepare each dish. Even if you are serving a meal, you should still have snacks available.

These can be anything from chips or vegetables with dip, fruit salad, cheese, or crackers. In addition to that, when your party is for adults, you should not forget coffee, punch, or wine.

Also, you should ensure that utensils, such as cups, plasticware, plates, or silverware will all be available. However, if you are worried regarding the amount of trash your party will create, you may want to consider doing an eco-friendly alternative. You can rent some essential party supplies such as glassware, from a rental company.

Actually, renting party supplies will save you time, energy, and money because rental companies usually drop off and pick up dirty tableware and other utensils when your party is over. So it’s like having a party minus the tiring cleaning time.

7. Don’t forget the cake.

A party is not a “party” without a cake. You can either bake your own or buy one from a cake store. If you do the latter, make sure that you order it in advance.

8. Organize the activities.

If you are throwing a kid’s party, you can arrange activities, such as face painting, balloon making, a bubble show, and the like.

On the other hand, if you plan on having an adult dance party with a DJ, then dancing will be the primary activity in the party. You should also think about setting up games in a different area to keep your guests busy and entertained.

9. It’s all about the music.

Choose which right music to play for the entire party. And by the right music, we mean something that matches the theme of your party.

You may either download songs and play your own music, or you may hire a DJ for your special event. You may, as well, just play the radio. It actually all depends on your taste and preference for that special day.

10. Prepare the venue.

If you are going to have the party at home, be sure that you have cleaned up and prepared at least one to two days in advance. During the last hours before your special event, you need to decorate, set up games, and be sure that the ambience is right when your invitees get there.

To be specific, you have to make sure that the lighting in the venue is appropriate. You should also check the restrooms if there are enough toilet papers and hand soap.

It is also important that you get to the party place at least two hours ahead. That way, you can supervise and be sure that everything is set up as you have planned.

11. Enjoy the party but be wary.

If there is any, tackle any rules and safety concerns with all of your guests. For instance, if you have a pool and it doesn’t have a barrier, think of asking your invitees to let their small children just enjoy themselves in the play area to avoid any untoward incident. 

In addition to that, if you should leave the venue at a set time, make sure that you provide this detail in your invitation.

Why Party Favors are Important

essential party supplies - party favors
Party favors are the best way to say thank you.

A goodie bag, party favor, or party giveaway is a small gift for your guests to show your appreciation to their presence at your special event. 

These giveaways will serve as an appreciative statement to your invitees for making time to attend your special event. A party favor can also serve as a keepsake of the party.

Still, regardless of whatever the special occasion is for bringing your relatives and close friends to your party together, you should always include the giving of goodie bags or party favors in your plan.

There are a number of ways in which you can use goodie bags or party favors to highlight special occasions. One thing that you can do is to schedule a gift-giving period during which you can distribute those party favors to your guests.

Hand out your goodie bags or party favors at a specific time during the party. You may either give those giveaways as you greet each guest or before they leave.

On the other hand, there are also several party favors that don’t necessarily build up the party mood. These appreciation gifts are meant to just be kept by the guests. These can be anything from coasters, crystal or porcelain figurines, lighters, table placeholder frames, or trinkets.

In contrast, even if the host of the party is the one who typically hands out party favors or goodie bags, the case is different in some special events. For instance, a baby shower may make it obligatory for guests to bring their gifts for the celebrator.

What You Can Give as Party Favors

The old-style party favors were pricey chocolates and candies given in decorative tin boxes. They were usually adorned with precious stones. In fact, the first wedding favors were as impressive as that.

Party hosts handed out those extraordinary gifts as a social symbol of the prominent status of the host. But then again, today, party favors do not need to be that extravagant anymore. 

In fact, even the most common things that people use every day can be acceptable as party favors. You just have to make the packaging eye-catching and add a little humor to it.

The Bottom Line

When you are planning for your next big event, party supplies are one of the most important things that you must have. These are not mere decorations. They set the vibe and can make or break your special event.

You can look for a lot of party supplies in novelty shops and specialty stores. When purchasing essential party supplies, make sure that you only buy ones that have high quality to get your money’s worth.

As an additional and more convenient option, you may look for online party supplies stores, as well. When you look for and buy party supplies from the internet, you can save both time and energy. Just make sure to buy the ones that match the occasion that you are celebrating as well as your chosen party theme.

Related Questions

Is it possible to rent party supplies?

Yes, there are companies from which you can rent the party supplies that you need. These rental companies will deliver party supplies to you and will pick them up when your party is already over.

What are some of the party supplies that I can rent?

  • Tables
  • Chairs
  • Lights and sounds
  • Bouncy castles
  • Stage
  • Tents

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