5 Awesome Time-Saving Tips when Planning a Kid’s Party

5 Awesome Time-Saving Tips when Planning a Kid’s Party

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What are the best time-saving tips to come out with the most fantastic kid’s party ever? Check out this article and find out. 

save time in parties
How will you save time when organizing your kid’s party?

Preparing for a party is like going on a vacation – getting there is half the fun. Choosing the theme, venue, activities, decorations, foods for parents, foods for children, and the like, are all parts of the event. 

While doing so is fun, they usually take a lot of time. Thankfully, kids aren’t that elaborate when it comes to parties. 

A simple kid’s party can already make them happy. But then again, even the simplest of all events require planning. 

The sooner you start organizing everything, the fewer details you’ll have to work out as the kid’s party comes closer.

We understand that you might be a busy bee, struggling with parenthood and work. You might not have all the time in the world to organize a kid’s party. 

We have compiled the best time-saving tips that you can use when organizing a kid’s party to help you with it. 

Time-Saving Tips When Organizing a Kid’s Party

woman hanging party decorations
How will you come up with the best kid’s party without spending so much tine planning it?

1. Involve the Celebrant in the Planning

Your child might have something particular in mind, so involving him when planning is a must. If you only ask for his opinion, once everything is settled and doesn’t want how things are, your efforts might just be wasted. 

In such cases, you’ll end up repeating other details, which are a waste of time. And it’s a waste of money too. 

So, let your child be a part of the kid’s party you are organizing for him. Allow him to choose the theme, bring him when buying supplies, and let him do his part in picking or preparing the foods. 

It might be more efficient if you do everything by yourself, but it is much better if you work with your child. Besides, this is an excellent way to bond with him.

Involving your child is one of the best time-saving tips that keep you away from re-doing just when the party is about to happen.

2. Send Out Digital Invites

If you are looking for the most feasible time-saving tips that you can do in just a few minutes, then this one is for you!

Gone are the days that invitations must be printed out in special papers. A digital invite is acceptable, given that you are organizing a kid’s party, not a wedding. 

Parents of other children even want it more to receive digital invites this day. 

Sending out digital invites isn’t time-saving since you no longer have to print out everything. With just a few clicks and a couple of minutes, everyone on your list has already received their invitations. 

Plus, reminding them of the event will be easier too. 

Digital invites are also more environmentally friendly since you will not be using papers or inks. It is more economical too since there’s no need for you to buy the materials. 

One way to send out digital invites easily is by creating a Facebook event. You can simply add everyone you want to attend the party, and it’s done. 

When it comes to creating digital invites, there are many photo editing apps that you can use to create one. Once you are done, you can just send it to them through the different online messaging apps.

Where will you get everything you need for the party? Will you rent or buy?

3. Get Some Help

Admit it. You can’t do everything by yourself. You might get overwhelmed with everything you have to do, and you might run out of time. 

Whether you have decided to buy food or cook it yourself, there is nothing wrong if you ask for help. Don’t just pressure or push yourself too much. 

You can pass other tasks to your family or friends. If possible, assign tasks where they are good at. 

Who knows, your mom might just be looking for an excuse to bake a cake. Or your friend might find delight in searching for great deals on Etsy.

It’s always a good thing when you ask for help in preparing a kid’s birthday party. With it, everything needed can be done fast and consistent. You have saved time and money too. 

This will also keep you away from missing little details that might affect how the party will come out. As long as there are people who are willing to help you out, have them in your team. 

Perhaps, this is one of the most obvious time-saving tips that you can do when organizing a party. 

4. Create a Checklist

Creating a checklist is one of the most effective time-saving tips that you can do when planning a kid’s party.

A checklist is a must when organizing a kid’s party. With it, you won’t miss any detail, not even the smallest one. 

When creating a checklist, divide your checklist accordingly. Have a checklist for the venue, guests, foods, activities, and the rest. 

Create a checklist based on how big the kid’s party that you are organizing is. If a few kids only attend it, most probably the ones close to your child, you may only need a supply and shopping list. 

In your checklist, write everything down, even the smallest task you have.

Your checklist can either be a simple pen and paper or a digital one. There are a lot of apps that you can download and use to make your checklist more organized. 

If you don’t have an idea of how you will create your party checklist, try looking for an example online. You can copy and modify it based on your needs. 

If you have successfully created a party checklist, do not delete it. Instead, keep it for future purposes.

What are the things that you should put on your checklist?

5. Get Creative on Pinterest

Perhaps, the most laborious and most time-consuming part when planning for a kid’s party is designing. It’s a kid’s party that we are talking about; children get easily bored over how the party will come out. 

Whether you have an idea or none, Pinterest will always be a good go-to when looking for party inspirations. When using Pinterest, do not forget to pin every idea you want to access them quickly whenever needed. 

Regardless of what you are looking for, be it party bags, snacks, games, and so on, Pinterest is full of ideas for every budget. This is a good thing since you no longer have to search through different websites. 

But what is even better is that some of the ideas have links that you can follow if you want to order the products. Just order it ahead of time to avoid any delay. 

Getting creative is no longer that hard these days. Looking for time-saving tips to organize a kid’s birthday party isn’t that complicated anymore. 

With just a few clicks, you’ll have thousands of choices already. And in just a few days, you’ll have everything you need to make your kid’s party memorable.


Time is the number one enemy of organizing a party. Party planning is so time-consuming that others prefer to hire an organizer. 

But as a parent, you probably want to keep the party as personal as possible, even with how busy you are. Well, this is possible as long as you know how to balance your life and manage your time. 

Related Questions 

How long does it take to organize a kid’s party?

Planning a successful kid’s party usually takes around two to three months. This will give you enough time to plan everything you have the supplies you need, send out invitations, fix your budget, and the like. With it, you also have leeway for some minor changes that your or your child might want. 

How long should a kid’s party last?

How long a kid’s party lasts depends on the age of the children. If most of your guests are below three, an hour is already enough. For children who are around four to six years old, two hours is ideal. For older children, more than three hours is accepted as long as you can keep them entertained.

Try checking out these articles too:

Clown or Magician: Who Should You Hire for a Kid’s Party

The Best time for Kid’s Birthday Parties Explained

10 Alternatives to the Birthday Party (and Still Have Fun)

Ideas For Kids Parties is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to Amazon.com. Amazon and the Amazon logo are trademarks of Amazon.com, Inc.

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